Sick Leave
The use of sick leave prevents the loss of income during a prolonged illness and is accumulated without limitation. The use of sick leave may be authorized by the manager when an employee is absent because of the employee's own illness, injury or disability (including pregnancy disability) or the employee's own dental, eye, or other physical or medical examination or treatment.
Sick Leave Frequently Asked Questions
How Much Sick Leave Do I Accrue?
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Full-time, eligible employees accrue 8 hours per month after meeting a qualifying pay period. A qualifying month of service is 11 days on pay status in a pay period.
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Employees who work less than full time but are eligible to receive sick leave credit accrue on a pro-rated basis. Example: employees who work at a half-time basis (20 hours per week or 7.5 WTUS) accrue 4 hours per month.
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Sick leave credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
What Are Approved Uses for Sick Leave?
You may generally use your sick leave for:
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your own illness/injury or disability related to pregnancy;
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your own dental, eye or other physical or medical examination/treatment;
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illness or injury in the immediate family (close relative, domestic partner or other person residing in the immediate household of the employee, except domestic employees, roomers or roommates);
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additional time off for bereavement (when bereavement leave is exhausted).
Absences after three (3) to five (5) consecutive days charged to sick leave requires a physician’s statement. For specific details as to when you may use your sick leave, refer to the appropriate Collective Bargaining Agreement: http://www.calstate.edu/hr/employee-relations/
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I am sick and I am unable to report to work. What do I do?
Employees are responsible for reporting absences to the appropriate administrator as soon as possible in compliance with department policies. If you are a faculty member, you must notify your department chair immediately so that coverage arrangements can be made. You may need to provide a doctor’s note to the Total Wellness office (not normally required for absences of three or fewer consecutive days.) You may use your available sick hours so that you don’t experience a lapse in pay for the days you are out.
Can I donate my sick leave to someone else?
Yes, under the Catastrophic Leave Donation program. For more information, please see the link below:
What happens to my sick leave when I retire?
Unused sick leave may be converted into service credit at retirement in accordance with PERS guidelines. At the time of retirement 2000 hours of sick leave is one year of PERS service credit. This equates to 250 days. The calculation is to multiply the number of unused sick days by .004.
