Report an Automobile Accident

Those involved in any accident while driving on University business, regardless of the amount of damage or whether a University vehicle is involved, must complete and return a “Report of Vehicle Accident” (STD 270) PDF File Opens in new window and STD 274PDF File Opens in new window within 48 hours to the Office of University Risk Management. For accidents occurring on the weekend, call University Police (657)278-2515 and University Risk Management (657)278-7346. Reporting the accident by telephone does not replace the need to complete a STD 270 and STD 274 within 48 hours. If an accident occurs off campus, obtain a police report from the local jurisdiction. University Risk Management will report to the State Office of Risk Management.

Those involved in an accident while driving on University business in a University vehicle, must also (if able) complete an “Accident Identification Card” prior to leaving the accident scene. Blank Cards should be in the glove compartment of the University vehicle.

University employees involved in an accident should not discuss the accident with anyone other than the police, their supervisor, University Counsel or the Director of University Risk Management. Do not admit fault or make any promises that the University will pay for any damages. If contacted by the other party, their attorney or their insurance company, refer them and any correspondence to the University Counsel or the Director of University Risk Management. Never give a written or recorded statement to the other party or their representatives without first consulting the University Counsel or the Director of University Risk Management.

The immediate supervisor of an individual involved in an accident should ensure that the individual involved in the accident completes and returns the STD 270 within 48 hours; complete and return the STD 270 if the employee is unable to do so; investigate the accident to determine if it could have been prevented; complete a “Supervisor’s Review of State Driver Accident Report” (STD 274)PDF File Opens in new window within 48 hours and forward copies of all reports to the Office of Risk Management.

The supervisor should also initiate any appropriate corrective action, whether verbal or written, and record any corrective action taken in the appropriate personnel record.