Staff / Management

Staff / Management Hire Process:

To begin the recruitment process of filling a vacant staff/management position, please ensure you have a cms position number. 

Getting Started - Recruitment Approval Process 

• Department completes an online position description and routes for appropriate approvals electronically.
• Once the position description is approved, department may access the position description and “recruit for position” to create a job requisition. The job requisition is routed for appropriate approvals electronically.
• If the job requisition is fully approved by noon on Tuesday, Human Resources will move forward with posting on the following Thursday. 

See below resources for detailed step by step instructions.

Job is Posted  

• Once your job has posted, Talent Acquisition will email the department the assigned recruiter.
• Department to identify search committee chair and members.
  • Search committee chair to ensure each member of the search committee completes the equitable search training at onset of job posting.  
  • Search committee chair to ensure each member of the search committee completes confidentiality form for MPP recruitments.
• Departments will received a pre-screened shortlisting of applicants on the Monday prior to the scheduled job closing date to determine if the job should be close as scheduled or extended for additional applicants.
• Once a job posting has closed, the assigned recruiter will provide the final shortlisting with further instructions on next steps.

Next Steps

• Prior to Interviewing
  • Ensure all search committee members have completed the equitable search training.
  • Provide recruiter with search committee members, interview questions for all rounds, interview schedule with names, dates and times.
• Departments conduct interviews
• Once all rounds of interviews are completed, departments must complete interview evaluation forms. See screen step guide on accessing interview evaluation forms in CHRS.
• Disposition final candidate to “Department Requesting Reference Check” or email your assigned recruiter the top candidate along with any alternates if applicable.
• Once all references are completed and offer card is approved, assigned recruiter will extend the verbal conditional offer.
• Upon acceptance, the background check is initiated.
• Once background check is cleared, a formal offer letter is extended.
• After candidate has accepted the formal offer, assigned recruiter will send a new hire announcement to the department.
• Human Resources will send applicant notifications accordingly. 

Recruitment Appointments Quick Reference

Appointment Type	Overview	Posting Requirements	FLSA	Health Care Eligibility
Temporary	Ending on or before one year of appointment with possibility of renewal on an annual basis, if program needs exist Permanent status may be granted, depending on the Collective Bargaining Agreement (CBA)	Required to be posted for a minimum of two weeks and can be appointed on a yearly basis (June 30th end date)	Non-Exempt or Exempt	Eligible for healthcare under employee benefit plan
Ongoing	Ongoing position subject to a probationary period Permanent status is a granted after successful completion of the probationary period	Required to be posted for a minimum of two weeks.	Non-Exempt or Exempt	Eligible for healthcare under employee benefit plan
At Will	Service is at the will and the discretion of the President No tenure or permanent status is granted May have retreat rights to a faculty position if approved	Not required to be posted; best practice is posting for two weeks.	Exempt	Eligible for healthcare under employee benefit plan