What is additional faculty work vs. non-faculty work?
- Additional faculty work include activities such as or related to teaching, research, scholarship, student advisement, class preparation, student performance, course and curricular design/redesign, instructional assessment and accreditation activities, library services, counseling services and case management, and/or coaching.
- Non-Faculty additional work represents external activities not uniquely faculty work. In some colleges and/or departments based on priorities and/or budget availability, this may include activities such as conducting research or training for non-academic purposes or attending a “lunch and learn.”
When to submit?
Pay commitments submitted to Payroll by the 5th calendar day of a month will generally be paid on the regularly scheduled pay date for that month. Commitments received after that date will be paid on the regularly scheduled pay date for the following month. Based on the 12 month pay period not the academic year pay schedule. See Payroll Calendar.
State funds vs ASC
- State funds include all funding sources other than those administered by the ASC or the Philanthropic Foundation
- ASC funds include funding sources from grants and contracts
- UEE funds may be either State funds or ASC funds.
- Full-time faculty and part-time faculty are determined based on their total FTE, not their job classification.
Why do we need this process?
With these changes, the University can record accurately additional faculty work as required by the Unit 3 collective bargaining agreement (CBA).
125% apply? All except for stipend process.
- Additional work from all funding sources combined for any faculty member may not exceed the 125% limit.
- Faculty are able to work on multiple, concurrent appointments for additional pay across funding sources, subject to the restrictions noted above and as long as the total additional work does not exceed the 125% limit.
- Faculty are able to accept multiple appointments for additional work from the same funding source, subject to the restrictions noted above and as long as the total additional work does not exceed the 125% limit.
What is the purpose of the appointment letter?
- Creating an appointment letter meets a requirement of the Unit 3 CBA and ensures that the individual/entity requesting the additional work and the faculty member doing that work agree what work will be done, for what amount and during what period.
Will faculty still have to schedule and certify days?
- For appointments compensated using State funds, faculty can perform work on any day(s) within the appointment to complete the work. Faculty no longer have to schedule days or certify time.
- However, Faculty Additional Employment in the summer will have to be certified by submitting a timesheet (See summer process for timesheet instructions)
What factors should be considered before creating an appointment for additional work?
- Each of the following could impact an appointment:
- Available budget.
- Work compensated using State funds may only be undertaken in monthly durations with the start date being the first day of the month in which the appointment begins and the end date being the last day of the month in which the appointment ends.
- Work from all funding sources combined for any faculty member may not exceed the 125% limit.
- Work compensated using State funds for a specific department can only occur consecutively, not concurrently.
- No retroactive appointments are permitted.
- The additional work must be completed within the period set forth in the appointment letter.
- The terms of the appointment cannot be changed once approved.
How will faculty in the 2361 job class code be paid for additional faculty work?
In almost every instance, the University will pay 12-month tenured or tenure track faculty using the Temporary Faculty module process.
How is the faculty member’s rate of pay calculated?
- For additional faculty work completed by faculty with an FTE of 1.0 that is compensated using State funds and performed during the academic year, the rate of pay is no longer tied to the rate of pay of the faculty member’s primary appointment. Instead, the rate of pay now has a range of up to 25% of the salary range of the 2403 job class code, which equals an amount up to $6,250 per month.
- For additional faculty work completed by faculty with a total FTE of less than 1.0 that is compensated using State funds and performed during the academic year, the rate of pay has a range of up to 25% of the highest salary range of the 2359 job class code, which equals an amount up to $3,125 per month.
- The value to the hiring entity of the work the faculty member will provide drives the compensation the faculty member will receive.
Who do faculty contact if additional assistance is needed?
Faculty should contact their respective department coordinator/designated staff member for initial assistance related to additional work compensated using State funds. If they cannot answer the question, they will forward the faculty member to the correct department/administrative unit that can answer the question.
Can a faculty additional employment appointment be changed after it has been proceed?
- On the 2359 appointment, the terms cannot be changed and the completion date cannot be extended once the faculty member has begun work.
- If you are correcting a 2403, send FAR form to payroll directly.
For more information regarding faculty salaries, please go to faculty salaries page.