Fee Waiver

CSUF Fee Waiver Program

The Fee Waiver Program provides a waiver or reduction of certain fees for employees who enroll in CSU courses, which are job-related or part of an approved Career Development Plan.


Eligibility

Employee Eligibility

Employee Category Eligibility Criteria
Unit 1 (Physicians) Full-time employees and part-time permanent employees
Units 2, 5, 7, 9 (CSUEU)
Unit 4 (Academic Professionals)
Unit 6 (Skilled Trades)
Full-time employees (i.e., permanent, temporary, & probationary) and part-time permanent employees
Unit 8 (Public Safety)
C99 (Confidential)**
E99 (Excluded)**
M98 (Executive)
Full-time or part-time permanent** employees, and full-time probationary employees (no temporary)
M80 (MPP) Full-time employees (includes temporary)
Unit 3 (Faculty)
  • Tenured and probationary faculty unit employees and temporary faculty unit employees (excluding coaches) with three-year appointments.
  • Coaches must have at least six (6) consecutive years of service in the department.
  • FERP employees are eligible for fee waivers only during those semesters they are actively employed.

**C99 and E99 employees only attain permanent status in part-time positions as a result of completing a probationary period in a full-time position and, subsequently, reducing their time-base. Note: Please check CBAs for provisions concerning the appointment of part-time, permanent employees.


Dependent Eligibility: Eligible employees may transfer their fee waiver benefit entitlement to a spouse, dependent child, or registered domestic partner. Please refer to your CBAOpens in new window for the definition of an eligible dependent.

Fees Waived/Reduced (Employee)

Employee Category Fees Fully Waived Fees Partially Waived** Fees reduced to $1.00
Unit 1 (Physicians)
  • Application Fee
  • Identification Card Fee
  • State University Tuition Fee*
  • Instructionally Related Activity Fee
  • Health Services Fee
  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee
Units 2,5,7,9 (CSUEU)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Instructionally Related Activity Fee
  • Health Services Fee
  • Professional Program Fee (Graduate Fee)

All other Category I and II fees as defined in Executive Order No.1054 (excluding the Doctoral Program Fee and the Non-Resident Tuition unless eligible through Title 5, Section 41910).

  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee/Student Body Center Fee
  • Health Facilities Fee
Unit 3 (Faculty)
  • Application Fee
  • Health Services Fee
  • Identification Card Fee
  • Instructionally Related Activity Fee
  • State University Tuition Fee*

All other Category I and II fees as defined in Executive Order No.1054 (excluding the Doctoral Program Fee and the Non-Resident Tuition unless eligible through Title 5, Section 41910).

  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee
Unit 4 (APC)
  • Application Fee
  • Health Services Fee
  • Identification Card Fee(if mandatory)
  • Instructionally Related Activity Fee
  • Professional Program Fee (Graduate Fee)
  • State University Tuition Fee*

All other Category I and II fees as defined in Executive Order (EO) 1054 shall be waived for employees, except the doctoral program fee and Non-Resident Tuition fee.

  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee
Unit 6 (Skilled Trades)
  • Application Fee
  • Health Services Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Instructionally Related Activity Fee
  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee
Unit 8 (Public Safety)
  • Application Fee
  • Identification Card Fee
  • State University Tuition Fee*
  • Instructionally Related Activity Fee
  • Health Services Fee
  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee
C99 (Confidential)
E99 (Excluded)
M80 , M98
(MPP, Executives)
  • Application Fee
  • Identification Card Fee
  • State University Tuition Fee*
  • CSU Doctorate Tuition Fee
  • Instructionally Related Activity Fee
  • Health Services Fee
  • N/A
  • Associated Student Body Fee
  • University Union Fee
  • Health Facilities Fee

*This includes the State University Tuition Fee charged during state-supported summer term. State University Tuition Fees include Undergraduate, Credential and Graduate/Post Baccalaureate Tuition Fees.


**Under a CSU Doctoral Program, employees pay the difference between the Doctoral Tuition Fee and the part-time Graduate Fee.

Fees Waived/Reduced (Dependent)

Eligible employees may transfer their fee waiver benefit entitlement to a spouse, dependent child, or registered domestic partner. Please refer to your CBA for the definition of an eligible dependent.


Employee Category Dependent Fees Fully Waived Dependents Fees Partially Waived Dependent Fees Reduced to $1.00
Unit 1 (Physicians)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee is applicable to enrollment in a CSU Doctoral Program
  • None; all other fees paid at regular rates.
Units 2,5,7,9 (CSUEU)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee is applicable to enrollment in a CSU Doctoral Program
  • None; all other fees paid at regular rates.

Unit 3 (Faculty)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee is applicable to enrollment in a CSU Doctoral Program
  • None; all other fees paid at regular rates.
Unit 4 (APC)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee is applicable to enrollment in the CSU Doctoral Program
  • None; all other fees paid at regular rates.
Unit 6 (Skilled Trades)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • None; all other fees paid at regular rates.
Unit 8 (Public Safety)
  • Application Fee
  • Identification Card Fee(if mandatory)
  • State University Tuition Fee*
  • Equivalent of the Part- Time Graduate Tuition Fee for enrollment in a CSU Doctoral Program
  • None; all other fees paid at regular rates.
E99 (Excluded) N/A N/A N/A
C99 (Confidential)
M80, M98 (MPP, Executives)
  • Application Fee
  • Identification Card Fee
  • State University Tuition Fee*
  • Doctoral Tuition Fee
  • Instructionally Related Activity Fee
  • Health Services Fee
N/A
  • Student Body Center Fee/University Union Fee
  • Health Facilities Fee

*This includes the State University Tuition Fee charged during state-supported summer term. State University Tuition Fees include Undergraduate, Credential and Graduate/Post Baccalaureate Tuition Fees.

How to Enroll

Enrollment Overview

The following procedures apply to new fee waiver participants.

  • Apply online for admission to the university.
  • Upon notification of admission to the University, submit a completed Fee Waiver Request Form and the Career Development Plan (if pursing a degree) to Human Resources. (The forms are available on Titan Online, "My Workplace" e-content.)
  • If you are applying for admission simply to take job-related courses, complete a short application along with the Fee Waiver Request Form.
  • Register for your selected course(s).
  • An email notification will be sent to you once your request has been approved by Human Resources.

Additional Enrollment Information

  • A Fee Waiver form must be submitted for each term.
  • Registration completed during the late registration period will generate a late fee. The late fee will NOT be covered by the fee waiver benefit.
  • It is common practice for an employee or dependent to apply to more than one CSU campus. However, each campus collects an application fee to apply. Under the Fee Waiver Program, only one set of fees is waived at the campus in which the employee/dependent enrolls. This includes only one waiver/reimbursement of one application fee regardless of the number of applications.

Fee Waiver Options

Job-Related Courses or Work Related Courses

These are courses that directly improve skills or enhance knowledge for performing duties in an employee's current position. An employee may also take courses to acquire new skills needed to perform newly assigned duties and responsibilities. Enrollment may be voluntary or at the direction of the employee's supervisor or manager. Employee’s can take job/work related courses without being a matriculated student, in this case a “Short Application” is required with the Fee Waiver application. To continue taking job/work related courses, the “Short Application” along with the Fee Waiver application are required every semester.


Career Development Courses

For courses that are not job-related, there must be a current Career Development Plan (CDP) on file. CDPs generally cover established programs such as degrees, certificates, or credentials. The primary responsibility for career development rests with the employee. While job promotions are not guaranteed as a result of completing career development courses, an employee may be better prepared and more competitive for job vacancies as a result of having completed specific courses or a degree program. The CDP should be updated whenever there is a change in degree program or objective.

Imputed Taxes

The Internal Revenue Code (IRC) provides three ways to make employer-provided training and educational assistance, including fee waivers and reductions, excludable from taxable income:

  • Qualified Tuition Reduction under Internal Revenue Code Section 117(d)
  • Educational Assistance Programs under Internal Revenue Code Section 127;
  • Working Condition Fringe Benefits under Internal Revenue Code Section 132(d).

By coordinating the three Internal Revenue Code Sections under the CSU Fee Waiver and Reduction Program, the following tax-free or taxable benefits are available to CSU employees and their eligible spouses, domestic partners, and/or dependent children:


Eligible Participant Course Level(s) Tax Status
CSU Employee Undergraduate
Graduate
Nontaxable
Nontaxable up to $5,250 (unless job related)
Employee’s Spouse/ Dependent Child Undergraduate
Graduate
Nontaxable
Taxable
Employee’s Domestic Partner Undergraduate
Graduate
Taxable
Taxable

Conditions and Limitations of Benefits

  • The State University Fee for dependents is waived only for two courses or six units, whichever is greater. A dependent taking CSU courses in addition to those courses covered by the fee waiver shall pay the difference between the part-time State University Fee and the full-time State University Fee.
  • The spouse, dependent child, or domestic partner (hereinafter referred to as "dependent") must be matriculated toward a degree or the attainment of a credential in the CSU and the course(s) enrolled in on a fee waiver basis must be for credit toward completion of that degree.
  • The dependent fee waiver benefit applies only to certain fees incurred by California residents. Dependents who do not meet established in-State residency requirements (and who do not qualify for classification as residents in accordance with the provisions of Section 41910, California Code of Regulations) will be responsible for paying non-resident tuition charges based upon the total number of units in which they are enrolled.
  • Graduate-level courses taken by dependents are subject to taxation for the employee; undergraduate and graduate-level courses taken by domestic partners are subject to taxation for the employee.
  • The fee waiver program applies to courses supported by the CSU general fund. Self-support programs (e.g., College of Extended Learning courses) are not covered.
  • Courses taken under the fee waiver program must be taken for grades or credit / no credit; they may not be audited.
  • This benefit applies to all CSU campuses. However, admission to any CSU campus is not guaranteed. Applicants must meet all university admission requirements.
  • Campus administration will determine that space is available in a particular class.
  • A new dependent fee waiver form must be submitted for each term (quarter or semester).
  • Fee waiver eligibility may be transferred to only one person at a time, regardless of whether that individual uses the full entitlement of 2 courses or 6 units.
  • Staff employees may be granted release time to attend one course per term on campus during scheduled working hours provided that the operational needs of the department are met (as determined by the area administrator), or there is an arrangement to make up the released time, or the released time is offset from an accrued balance of time. Approval of the area administrator and supervisor is required for all such arrangements.
  • Normal academic standards shall be maintained. This may include a review of the grades received for the courses taken. Unsatisfactory performance in the courses or lack of progress toward the goals stated in a Career Development Plan may be cause for withholding further approval for participation in the Fee Waiver Program.

Frequently Asked Questions

The following questions and answers, while not all inclusive, are designed to provide direction for employees and administrators. Refer to the appropriate Collective Bargaining Contract or consult with the Assistant Director for Employee Relations in Human Resources for additional assistance.


How do employees know what courses are available?

The Campus Catalog lists describe all courses offered. The Schedule of Classes (available for purchase at the Bookstore) lists the days and meeting times for the courses offered.


Must courses be taken for a letter grade?

Yes. Courses may not be audited under the Fee Waiver Program. The only courses that may be taken for "CR" - "No CR" are those courses where option 2 is the only option.


Are repeat courses allowed?

Repeating courses to obtain a better grade or for any other reason is not allowed under fee waiver. Satisfactory progress in a class means maintaining a grade point average of "C" or better for undergraduate and "B" for graduate courses. If a course is repeated, the employee must cover the cost.


What is meant by "release time" and how does it affect enrollments?

"Release Time" means that an employee has supervisory or managerial (HEERA designee) approval to attend one class at CSUF during the employee's normal work schedule.


Can an employee's schedule be adjusted to allow course enrollments?

Yes. Approval to adjust a work schedule is up to the supervisor or manager based on the needs of the department. The arrangement must be documented on a work schedule and included with the fee waiver form.


If approval is received to enroll in a course covered by Fee Waiver, may the employee change courses at a later date?

Yes, the employee must notify Human Resources of substitutions or changes by memo at the beginning of the semester. Failure to do so could jeopardize future waivers of fees.


If approval is received to enroll in a course covered by Fee Waiver, but the class is filled, may the employee substitute another course?

Yes, if the substitution only involves a different meeting time for the same course and it meets outside working hours. If the course meets during working hours, supervisory or managerial approval is required.


How does Academic Probation affect my fee waiver status?

Normal academic standards shall be maintained for an employee who is on the fee waiver program. A GPA which is below standard (which for the purposes of the Fee Waiver program is a "C" grade point average) participation in the fee waiver program will be denied until the grade point average reaches "C".


Will a refund be issued in an employee drops a course during the Add/Drop period?

The reduced fees charged for Student Activities, Student Center and Health Facilities are not refundable. Other fees may be partially refunded. It is the employee's responsibility to request a refund through the Student Financial Services Department.


How is eligibility determined?

The applicable Collective Bargaining Agreement contains the definitions and parameters associated with eligibility requirements for united employees. Executive Order #491 contains the eligibility requirements for employees not covered by CBA. Human Resources may make determinations of what constitutes normal academic standards. If after checking the appropriate documents you are still uncertain please call Human Resources.


Can employees attend classes at other CSU campuses?

Yes. Employees need to enroll on their own time at a campus other than CSUF. CSUF shall provide an employee with written certification that enrollment is authorized in accordance with E.O. #491, and that the employee is enrolling for an approved work-related course or as part of an approved individual career development plan.


Can a retired person take fee waiver?

No. However there is a program for persons over 65. See Executive Order #463.


Can an employee on an approved leave of absence participate in the fee waiver program? Is there a limit on the number of units?

Yes. Employees on an approved leave of absence are eligible for the fee waiver program. They may enroll for units in excess of the amounts stated in accordance with the following schedule:


Percentage of Leave Maximum Units
One-fourth but less than one-half 9
one-half but less than three-fourths 12
Three-fourths but less than full 15
Full Not limited

If I should separate from CSUF employment before the end of the semester, how will that affect my fees?

If you separate from CSUF employment before the census date, you have two options: 1) drop the fee waiver program; 2) continue your class. A&R will be notified and Student Financial Services will bill you for your fees. If you separate after census date you may complete the semester.

Contact Information

Employee Fee Waiver questions and processing, contact:

Angelica Perez, phone 657-278-5311 

Cassandra Newby, phone 657-278-5626 


Registration Process:

Admissions and Records
LH-114
(657) 278-2300


Fee Reimbursement Process:

Student Financial Services
UH-180
(657) 278-2495

Fee Waiver Application Deadline

Fee Waiver applications will be accepted in Human Resources the following months:


Fall Semester

During May 15th - June 15th


Spring Semester

During September 15th - October 15th


Summer Semester

During the month of March


Note: Fee Waiver applications not received by the deadline may result in having to pay full fees. A reimbursement request will be submitted upon processing the Fee Waiver.