The Office of the Chancellor, Systemwide Human Resources, is the official distributor of the CSU Salary Schedule.
Faculty Additional Pay
The following is provided to assist with the processing of pay for additional employment for faculty at Cal State Fullerton.
Additional employment refers to any employment compensated by the CSU, funded by general or non-general funds including CSU axuiliaries, that is in addition to the primary or normal employment of a faculty unit employee.
In accordance with Article 36.5 of the CSU CFA Collective Bargaining Agreement a faculty unit employee shall be allowed an "overage" if one or more of the following applies: (a) consists of employment of a substantially different nature from his/her primary or normal employment; (b) is funded from non-general fund sources; or (c) is the result of the accrual of part-time employment on more than one campus.
Faculty additional pay is processed for days worked prior to July 1, 2015 via the Faculty Special Consultant Pay Request Form and via the on-line Special Consultant (Additional) Pay Application for days worked after June 30, 2015.
Faculty Special Consultant Pay Requests may only be submitted for individuals with current active appointments (i.e., are receiving pay through CSUF) during the period for which additional pay is requested. For example, part-time faculty working the spring term are considered active if they submit an additional pay request for July because they are paid February through July for the spring appointment. If no active appointment exists, the individual should be hired as a Staff Special Consultant through the Human Resources Quick Hire process. Then, reimbursement of the resulting salary and benefit expense to the respective department general fund budget should be processed from the appropriate funding source. This will not apply to academic year faculty who are paid over 12 months, even though considered “not in work status” during intersession and summer terms. Explore the tabs below to learn more.
Pay Processing Steps
1. Requestor prepares the Faculty Special Consultant Pay Request Form, obtains faculty, department chair or appropriate administrator, funding source approver signature (if different from department chair or appropriate administrator), and Dean or AVP signature.
2. Requestor forwards completed form to the Provost/VPAA Office.
3. The Provost/VPAA Office reviews payment request in accordance with additional pay guidelines for full- and part-time faculty to confirm that the sum of appointments from all CSU sources (general, special, and auxiliary funds) does not exceed the additional pay limits permitted and falls within the special consultant minimum and maximum daily rates outlined in the CSU salary schedule.
4. If additional pay is funded by a Cal State Fullerton Philanthropic Foundation account, the requestor is required to obtain a P.O. # directly from the Philanthropic Foundation prior to forwarding the form to the Provost/VPAA Office for processing.
5. If additional pay is funded by an Auxiliary Services Corporation project, the Provost/VPAA Office e-mails scanned copies of the Special Consultant form to the ASC to obtain the required P.O.#.
6. Once all information is received and reviewed, the Provost/VPAA Office approves the form and hand-delivers the original to Payroll. A copy of the signed form is returned to the requestor for their files. Any questions will be directed to the individual who prepared the form.
7. The Faculty Special Consultant Pay Request Form gives authorization that the pay is permitted to be processed. If the form is submitted after the work dates noted the form will serve as the certification of time worked. If the form is submitted prior to the completion of the work dates noted a time sheet will be prepared by the Provost/VPAA Office and forwarded for the faculty signature as certification of time worked.
Click on link for process flow, roles and desk reference documents.
Minimum/Maximum Daily Rates
Minimum daily rate: $91 Maximum daily rate: $1,214
The selected daily rate must be appropriate for the work being performed and fall within the published minimum and maximum daily rate.
There are several approaches to determining a daily rate:
- Based on same rate as primary appointment: - For AY faculty (e.g. Annual salary / 1360 hours x 8 hours) $60,000 / 1360 = $44.12 hourly rate x 8 = $352.94
For 12 month faculty (e.g. 12 month salary / 2080 hours x 8 hours) $90,000 / 2080 = $43.27 hourly rate x 8 = $346.16
- Based on an agreed to fixed rate of pay per day for shorter-term assignments (e.g. $250 per day). The fixed rate option is capped at $500 per day and should only be used if a) paying multiple individuals for the same activity (e.g. workshop attendance) or b) the per-day fixed rate used is less than an individual's primary appointment daily rate.
- Convert a lump sum to a daily rate based on estimated % effort: For example, if paid $5,000 for a 20% effort in fall term multiply the total potential pay days during that term by the effort percent (86 days x .20 = 17.2 ~ 17 days at $294.12 per day).
- Select a daily rate that is appropriate for the work being performed within the published minimum and maximum daily rate.
Requests for a higher daily rate will be considered for approval by the Office of the Provost upon request from a Dean/AVP and with the provision of a mutually acceptable market rate comparison (e.g. written formal industry reported comparison, specific daily rate writing into a funded award). A daily rate different from the primary appointment is permitted if appropriate for the work performed and if allowed by the funding source (e.g. private corporation contract). - A faculty member paid 100% from federal grant funds may not work more than 100% time. - If additional pay is funded by a federal grant or contract, the rate of pay for the additional employment must be the same as the CSU base rate of pay for the primary assignment.
Additional Pay Maximum Percents for Faculty
Academic Year Faculty: Academic Year (Fall & Spring Terms) primary appointment = 100%; 25% additional pay possible. Non-work Periods (Intersession & Summer) = not in work status; 125% additional pay possible. Break Periods (campus closures, fall/spring break) = not in work status; 125% additional pay possible.
Note: Faculty on sabbatical are still considered 100% for the academic year; 25% additional pay possible.
12 Month Faculty: 100% appointment for 12 months; 25% additional pay possible Academic Year (Fall & Spring), Non-work Periods (Intersession & Summer). Break Periods (campus closures) = not in work status; 125% additional pay possible.
Part-time Faculty: May not exceed 100% at one campus, but additional pay up to 125% is permitted if it is the result of the accrual of part-time employment on more than one campus.
FERP Faculty: As outlined in provisions 29.14 and 36.1 of the CSU CFA Collective Bargaining Agreement, FERP employment is limited to 90 days or 50% of the employee's regular time base in the year preceding retirement. As a result, FERP faculty are not eligible for other CSU appointments while in FERP.
Retired Annuitants: Effective January 1, 2013, a retiree must have a minimum separation of service of 180 calendar days prior to returning to any CalPERS-covered employment without reinstatement and cannot work in excess of 960 hours or 50% of the hours worked in the prior fiscal year of service prior to retirement; whichever is less.
Staff/MPPs: Depending on the type of work, current exempt staff may be paid for special consultant work via a Special Consultant Pay Request, Staff/MPP – Distributed Form. Additional employment for non-exempt staff working outside their primary department, must be submitted through the HR Quick Hire Form as a Casual Worker (1800). (The HR Quick Hire Form is available on the Staff Special Hiring page). The Casual Worker classification has an hourly rate which must be paid at time and a half if the member already works a 40 hour week. Additional employment for non-exempt staff working within their primary department must be compensated via overtime and may require an additional blended premium payment with reimbursement of the resulting salary and benefit expense to the respective department general fund budget to be processed from the appropriate funding source. HR and Payroll should be contacted for non-exempt staff additional pay to determine if a blended premium (amount beyond time and one half) is due as this will determine the actual overtime hours to be submitted for the work completed.
Calculating Additional Pay Percents
At Cal State Fullerton faculty additional pay is tracked in three periods: Academic Year (Fall & Spring terms), Non-work Periods (Intersession and Summer terms), and Break Periods (Campus Closures, Fall/Spring Break – for AY faculty only). Additional pay is calculated as a percentage of workload, time-base, or combination of the two.
Workload Basis: Calculated based on the number of units for a full-time workload; differs per additional pay period. Refer to Additional Pay Calculator for workload based calculations.
Time Basis: Calculated based on the number of potential work days for a given additional pay period; varies slightly per additional pay period per year; depends on faculty status; based on the Academic Calendar. Refer to Additional Pay Calculator for time-based calculations.
Combination of Workload and Time Basis: Refer to Additional Pay Calculator for combined workload and time basis calculations.
Timing of Pay Processing
Payroll will key for processing approved Special Consultant Pay Requests, for work dates that have passed, within 5 working days of receipt of the approved pay request form or generated time sheet. Pay for future days will be processed within 5 working days of Payroll's receipt of the approved time sheet certifying that the work has been completed. Pay requests submitted for dates after a current pay period has closed require additional steps which can delay the issuance of pay. On-time submission of pay requests with required approvals helps to ensure timely issuance of pay.
Payment Methods and Taxes
Payment Methods: If regular pay is direct deposit the additional pay will be direct deposit; if a check is received for regular pay the additional pay will be via check. The additional pay amount will be separate from the regular pay (will not be added to regular pay).
Taxes: If faculty are paid by CSUF during a given fiscal year the additional pay must also be processed through CSUF; if no other pay is processed by CSUF then pay may be processed through the Auxiliary Services Corporation.
From time to time faculty comment on the taxes deducted from their additional pay. The ASC does not aggregate earnings so pay is taxed based on the actual amount of additional pay processed at a given time. CSUF aggregates taxes per month (that is the system assumes that if a larger pay amount is received in a given month that pay level will occur for the balance of the tax year). As a result the taxes are calculated at a new tax rate appropriate for that earnings level (e.g. in some instances this kicks people into a higher tax bracket). If desired, faculty can minimize the effect of this by changing their tax withholding with Payroll for the pay period for which additional pay is requested) if this is of concern.
The actual taxes paid are balanced with year-end taxes and there is no more taken each year in taxes overall whether paid through CSUF or the ASC. The ASC method allows for more cash in pocket up front; the state method allows for more cash back with year-end taxes.
Faculty Special Consultant Pay Request Form
For pay dates prior to July 1, 2015: The Faculty Special Consultant Pay Request Form can be found in the Payroll e-forms. To access the form, log onto to the University Portal on the CSUF webpage, click on:
- Titan Online
- My WorkPlace
- eforms - Human Resources
- Faculty Spec Consultant Request - Distributed
For pay dates after June 30, 2015: Complete the Special Consultant Pay Request process in the application by clicking here.