Faculty Salaries

Office of the Chancellor, CSUF

The Office of the Chancellor, Systemwide Human Resources, is the official distributor of the CSU Salary Schedule. Opens in new window

Faculty Salaries at a Glance 2018-2019 PDF File Opens in new window

Faculty Additional Pay

Overview

Prior to November 30, 2018, the University appointed and paid through the Special Consultant Pay Request (SCPR) system additional work undertaken by faculty regardless of what funding source compensated that work. Additional work refers to any employment compensated by the CSU funded by general or non-general funds, including CSU auxiliaries such as the CSU Fullerton Auxiliary Services Corporation (ASC) or the Philanthropic Foundation that is in addition to the primary appointment of a faculty member.

 

The University has implemented several new appointment and pay submittal systems to improve the appointment and processing of additional work undertaken by faculty. With these changes, the University can record accurately additional faculty work as required by the Unit 3 collective bargaining agreement (CBA).

 

The University now appoints and pays additional faculty work compensated using State funds and undertaken by full-time faculty (1.0 FTE) using the Temporary Faculty Pay module. For part-time faculty (less than 1.0 FTE), appointments are processed through Academic Talent Management. The University appoints and compensates non-faculty work by faculty compensated using State funds either through a stipend or the Quick Hire process depending on the amount of compensation. The ASC now appoints and pays additional work by full-time or part-time faculty compensated using funds (grants and contracts) administered by the ASC or the Philanthropic Foundation through the SCPR system. 

 

Here is a visual overview of how faculty are compensated for additional work.  Appointments compensated using State funds are in teal; those compensated using ASC or Philanthropic Foundation funds are in green.

overview chart faculty pay

                  

  • For any Non-Faculty Work Compensated Using State Funds:
    • Compensation is now based on the salary range for the given job class code (2403 or 2359), not the faculty member’s primary appointment. There is no longer a daily rate, and faculty no longer will be required to schedule and certify days.
    • A signed, written appointment is required before work can begin. No retroactive appointments are permitted. In addition, the terms of the appointment cannot be changed once the appointment is approved.
    • Payments occur once a month on the regularly scheduled pay date for the month. http://hr.fullerton.edu/documents/payroll_benefits/Academic_Calendar_2018-19.pdf PDF File
    • Faculty are no longer able to hold concurrent appointments originating in the same department. However, faculty may hold concurrent appointments from different departments. Additional work by faculty compensated using funds administered by the ASC or the Philanthropic Foundation does not have this restriction.
    • Faculty receiving compensation from State funds up to $500 per activity/task/appointment for performing non-faculty additional work will be paid using a stipend. Faculty receiving compensation from State funds greater than $500 for performing non-faculty additional work will be hired through HRDI’s Quick Hire process.
  • Faculty doing additional work compensated using funds administered by the ASC or the Philanthropic Foundation will:
    • Be hired by the ASC (which includes completion of a PTR form).
    • Be required prior to beginning work to sign in at the ASC HR Office in Titan Hall and verify eligibility to work in the United States unless they have done so previously with the ASC. This may require completing a background check and/or a Live Scan.
    • Be paid by the ASC every two weeks. http://www.fullerton.edu/asc/hr/payroll.php
    • Receive beginning in 2019 separate W-2s for work paid by the University and by the ASC.
    • Pay State Medicare, FICA (Social Security Tax) and SDI (State Disability Insurance), which will total approximately 11% of their gross pay.
    • The ASC will make all faculty payments through its payroll system.

The changes noted above do not affect (a) the 125% limitation on additional work performed by faculty set forth in the Unit 3 CBA or (b) how the University calculates that amount.  

FAQ

What drove this new process/change?

 

The changes to how the University appoints, processes and pays additional faculty work performed by faculty with an FTE of 1.0 allow the University to meet CSU requirements to track this work. Neither the ASC nor the Philanthropic Foundation are required to track additional faculty work. 

 

Why did the University have to change the way faculty are paid for additional work?

 

The former SCPR system did not have the capability to track additional faculty work completed by faculty with an FTE of 1.0.

 

Why does this new process seem so formalized?

 

Certain aspects of the appointment process such as outlining in writing the work to be done over what period as well as an agreed upon rate of pay were not emphasized under the former SCPR system. Thus, the inclusion of required elements of the hiring process may make the new process feel more restrictive or cumbersome.

 

What is the purpose of the appointment letter? 

 

Creating an appointment letter meets a requirement of the Unit 3 CBA and ensures that the individual/entity requesting the additional work and the faculty member doing that work agree what work will be done, for what amount and during what period.

 

Will faculty still have to schedule and certify days?

 

For appointments compensated using State funds, faculty can perform work on any day(s) within the appointment to complete the work. Faculty no longer have to schedule days or certify time. However, they will still have to schedule and certify days in the SCPR system for additional work compensated with funds administered by the ASC or the Philanthropic Foundation.

 

Why was November 29, 2018 chosen as the cutoff date?

 

The University chose this date to ensure that faculty performing additional work only received one W-2 in 2018.  In 2019, faculty receiving compensation for additional work from the ASC or Philanthropic Foundation will receive two W-2s, one from the State of California and one from the ASC.

    

Will designated staff have access to SCPR after November 29, 2018 to review past pay commitments?

 

Designated staff with prior access will continue to have access after November 29, 2018 to view past pay commitments in SCPR. However, those no longer assigned to a particular approver in the SCPR system will not be able to see past commitments that were assigned to that particular approver.

 

If yes, what will that access look like?

 

There is no change in regards to accessing or viewing past pay commitments, so designated staff with access can view pay commitments the way they did in the former SCPR system. All old pay commitments will be closed and no actions may be taken. 

 

What will happen to any unspent pay commitment compensated using State funds?

 

The updated SCPR system will not automatically “zero out” commitments. Such commitments must be proactively closed out.

Additional Work Compensated Using State Funds

Overview

The University appoints and compensates faculty members using State funds for the following types of additional work:

 

  • Additional faculty work by faculty with 1.0 FTE (job class code 2403)
  • Additional faculty work by faculty with total FTE less than 1.0 (job class code 2359)
  • Non-faculty additional work by faculty compensated at $500 or less (job class code 4660)
  • Non-faculty additional work by faculty compensated at more than $500 (job class code 4660)

 

State funds include all funding sources other than those administered by the ASC or the Philanthropic Foundation. UEE funds may be either State funds or ASC funds. Full-time faculty and part-time faculty are determined based on their total FTE, not their job classification.

 

Examples of additional faculty work include activities such as or related to teaching, research, scholarship, student advisement, class preparation, student performance, course and curricular design/redesign, instructional assessment and accreditation activities, library services, counseling services and case management, and/or coaching.

 

Non-Faculty additional work represents external activities not uniquely faculty work.  In some colleges and/or departments based on priorities and/or budget availability, this may include activities such as conducting research or training for non-academic purposes or attending a “lunch and learn.”

Additional Faculty Work by Faculty with 1.0 FTE

The University appoints and pays faculty with 1.0 FTE for additional faculty work performed during the academic year through the Temporary Faculty module.  This work counts against the 125% restriction, which solely for this purpose includes the month of January as part of the academic year. Such appointments may not be longer than three consecutive months.

Additional Faculty Work by Faculty with less than 1.0 FTE

To appoint and pay faculty with an FTE of less than 1.0 for additional faculty work, please contact Academic Talent Management extension 4989. This work counts against the 125% restriction, which solely for this purpose includes the month of January as part of the academic year.

Faculty Work Defined

Examples of additional faculty work include activities such as or related to teaching, research, scholarship, student advisement, class preparation, student performance, course and curricular design/redesign, instructional assessment and accreditation activities, library services, counseling services and case management, and/or coaching.

 

Start-up funding such as the Milton Gordon stipend should be processed using the 2403 job class code through the Temporary Faculty module.

Additional Faculty Work Pay Process

Staff assigned to enter appointment data will input the appointment start date, total pay and position code on the FAER form, which is available in My WorkPlace in Titan Online. The respective Dean’s Office or department is responsible for maintaining the original FAER form in accordance with records retention guidelines.  

work pay full time 

Additional Faculty Work FAQ

What must occur before a faculty member can begin work on an appointment for additional faculty work compensated using State funds?

 

Prior to work beginning, the hiring entity must first confirm the terms of the appointment, obtain approval and confirm budget availability.  

 

Once approved, the staff assigned to enter appointment data will input the start date, total pay and position code into the Temporary Faculty module for additional faculty work undertaken by full-time faculty (1.0 FTE)(2403 job class code). For part-time faculty (less than 1.0 FTE)(2359 job class code), appointments are processed through Academic Talent Management. The faculty member must then sign the appointment, which includes an acknowledgement of the 125% restriction on additional work.

 

Once the faculty member has signed the appointment letter and acknowledged the 125% threshold, they can begin work on or after the start date on their appointment letter.  Faculty will receive payment once per month during the term of their appointment and must complete the work by the end of the appointment.  The terms cannot be changed and the completion date cannot be extended once the faculty member has begun work on the appointment.

 

What factors should be considered before creating an appointment for additional work?

 

Each of the following could impact an appointment: 

 

  • Available budget.
  • Work compensated using State funds may only be undertaken in monthly durations with the start date being the first day of the month in which the appointment begins and the end date being the last day of the month in which the appointment ends.
  • Work from all funding sources combined for any faculty member may not exceed the 125% limit.
  • Work compensated using State funds for a specific department can only occur consecutively, not concurrently.
  • No retroactive appointments are permitted.
  • The additional work must be completed within the period set forth in the appointment letter.
  • The terms of the appointment cannot be changed once approved.

 

Why are retroactive faculty appointments no longer permitted? 

Completion of the appointment process, including signing the appointment letter, prior to the start of work not only is required by the CSU, but also limits disagreement over terms after the fact.

 

What if the staff member assigned to enter appointment data has issues entering the appointment/commitment into the Temporary Faculty module?

 

If the appointment cannot be entered, the staff member should review the appointment with their respective budget/HR personnel.  If the terms of the appointment appear to be correct, contact Academic Talent Management at extension 4989. They will determine whether there is a technology or system issue.  If yes, they will work with IT to resolve the issue.  If there is a keying error, contact the designated Payroll staff technician for direction (either Payroll will strip the appointment or a FAR PDF File (“Faculty Action Request”)form will be required).

 

How will faculty in the 2361 job class code be paid for additional faculty work?

 

In almost every instance, the University will pay 12-month tenured or tenure track faculty using the Temporary Faculty module process.

 

How is the faculty member’s rate of pay calculated?

 

For additional faculty work completed by faculty with an FTE of 1.0 that is compensated using State funds and performed during the academic year, the rate of pay is no longer tied to the rate of pay of the faculty member’s primary appointment.  Instead, the rate of pay now has a range of up to 25% of the salary range of the 2403 job class code, which equals an amount up to $6,250 per month.

 

For additional faculty work completed by faculty with a total FTE of less than 1.0 that is compensated using State funds and performed during the academic year, the rate of pay has a range of up to 25% of the highest salary range of the 2359 job class code, which equals an amount up to $3,125 per month.

The value to the hiring entity of the work the faculty member will provide drives the compensation the faculty member will receive.

 

How is the length of the appointment calculated? 

 

All appointments must be in monthly durations, beginning on the first day of a month and ending on the last day of a month.  If the value to the hiring entity of the work provided by faculty with an FTE of 1.0 is $6,250 or less, then the appointment will generate as one month.  If the value of the work provided is more than $6,250 and equal to or less than $12,500, then the appointment will generate as two months.  Amounts greater than $12,500 will follow the same pattern.

If the generated time for the appointment is not sufficient to complete the work, utilize consecutive appointments.  For example, if the value of the work is $5,000 and the appointment should be two months, submit two consecutive one-month appointments each with a compensation of $2,500.

 

How will faculty be paid?

 

For additional faculty work compensated using State funds, faculty will generally receive payment once a month on the regularly scheduled pay date for the month.  Faculty will receive their checks by the same method they have elected to receive payment for their primary appointment.

 

Pay commitments submitted to Payroll by the 5thcalendar day of a month will generally be paid on the regularly scheduled pay date for that month.  Commitments received after that date will be paid on the regularly scheduled pay date for the following month.

 

What happens if the faculty member does not finish the work they have agreed to complete within the designated time period?

 

Funding source managers are responsible for monitoring completion of appointed work.  If the faculty member does not complete the assigned work, the funding source manager may:

 

  • Work with the faculty member to develop a timeline within which the faculty member will complete the work.
  • Contact the designated Payroll staff member to establish an Accounts Receivable if the faculty member is unable or unwilling to complete the assigned work.

Funding source managers should not appoint additional work to faculty members who have failed to complete previously assigned work. 

 

Why can faculty no longer receive appointments for concurrent assignments originating in the same department?

  

Based on the means made available to the CSU to track additional faculty work by faculty compensated using State funds, the University’s payroll system cannot distinguish between such assignments. For this reason, additional faculty work compensated using State funds for the same department may only be done consecutively, not concurrently.  Faculty may receive concurrent appointments from different departments for additional faculty work compensated using State funds.   HRDI will be monitoring appointments to ensure compliance.

 

Are there any limitations against concurrent appointments for appointments compensated using funds administered by the ASC or the Philanthropic Foundation?

 

No, as long as the total additional faculty work from all funding sources does not exceed the 125% limit.

Are faculty able to work on multiple, concurrent appointments for additional pay across funding sources? 

 

Yes, subject to the restrictions noted above and as long as the total additional work does not exceed the 125% limit. 

 

Are faculty able to accept multiple appointments for additional work from the same funding source? 

 

Yes, subject to the restrictions noted above and as long as the total additional work does not exceed the 125% limit.

 

Will the changes to the appointment and payment processing for additional faculty work paid for using State funds impact how much additional work faculty can assume?

 

No. Additional work from all funding sources combined for any faculty member may not exceed the 125% limit.

 

Who do faculty contact if additional assistance is needed?

 

Faculty should contact their respective department coordinator/designated staff member for initial assistance related to additional work compensated using State funds. If they cannot answer the question, they will forward the faculty member to the correct department/administrative unit that can answer the question.

 

Who do department coordinators/designated staff members contact if they have questions?

 

If the question relates to appointment approval, budget or terms for additional faculty work for full-time or part-time faculty, contact the College/Administrative budget or HR analyst.  If the College/Administrative budget or HR analyst has questions about the appointment approval, budget or terms, they should contact Academic Talent Management at extension 4989.

 

If the question concerns a system issue related to the Temporary Faculty module, such as the system is not taking the appointment, contact the College/Administrative budget or HR analyst.  If the College budget or HR analyst has questions, contact Academic Talent Management at extension 4989.

 

If the appointment for additional faculty work was entered incorrectly, contact Payroll Services at extension 2521. Payroll will strip the appointment if the appointment has not yet been approved.  If the appointment has been approved, a FAR PDF File form will be required.

 

If the questions concerns the distinction between “faculty” and “non-faculty” work, please contact Academic Talent Management at extension 4989.

 

Please contact Nathan Van Diggele in the Provost’s Office at extension 4890 with questions about the 125% restriction or calculation.

Faculty Additional Employment Request Form

The Faculty Additional Employment Request form is used for State funded faculty additional work for faculty with a 1.0 FTE and is available at My WorkPlace in Titan Online.

Tutorials/User Guides

Non-Faculty Work by Faculty Compensated at $500 or less

Full-time and part-time faculty compensated per activity/task/appointment $500 or less are appointed and paid using the Faculty Special Consultant Stipend (FSCS) which is available at My WorkPlace in Titan Online. This work does not count against the 125% limit. The minimum stipend amount is $96.

Non-Faculty Work by Faculty Compensated at more than $500

Full-time and part-time faculty compensated per activity/task/appointment more than  $500 will be appointed and paid using HRDIs Quick Hire process at http://hr.fullerton.edu/employmentsrvcs/StaffSpecialHiring.php . This work counts against the 125% limitation.

Non-Faculty Work Defined

Non-Faculty additional work represents external activities not uniquely faculty work.  In some colleges and/or departments based on priorities and/or budget availability, this may include activities such as conducting research or training for non-academic purposes or attending a “lunch and learn.”

Non-Faculty Work Pay Processes

Staff assigned to enter appointment data will use the Faculty Special Consultant Stipend (FSCS) form, which is available at My WorkPlace in Titan Online, obtain the required signatures/approvals and submit the original FSCS form to Payroll Services.  Payroll is responsible for maintaining the original FSCS form in accordance with records retention guidelines.  Here is a complete work flow:

full part time faculty chart

 Here is a complete work flow for the Quick Hire process:

Quick Hire Process Workflow

 

Non-Faculty Work FAQ

If my department would like to pay faculty for non-faculty additional work, what is the process?

 

Payments per activity/task/appointment up to $500 for non-faculty additional work will be paid through a stipend using the FSCS form. Staff assigned to complete the FSCS form will need to know the following information: CWID, CMS position number, days worked and daily rate.  For multiple payments for the same activity/task/appointment, staff may use a sign-in form capture the data needed to complete the FSCS form.  Once the FSCS is completed and approved, the designated staff member will submit the original FSCS form to Payroll Services. Payroll is responsible for maintaining the original FSCS form in accordance with records retention guidelines.

 

FSCS forms submitted to Payroll by the 5thcalendar day of the month following the close of the pay period are generally processed and paid around the 15thof that same month.  Payments will be distributed to the department/administrative unit appointing/approving the work.

 

What is the process for appointments to conduct ongoing, non-faculty additional work compensated using State funds greater than $500?

 

Payments greater than $500 for one-time, non-faculty additional work must be paid using the HRDI’s Quick Hire process.

 

May a department or College use the stipend or Quick Hire process to hire faculty to complete additional faculty work (2403 job class code)?

 

No.  HRDI will be monitoring both processes regularly to ensure only non-faculty additional work is compensated using these procedures.

 

Who do faculty contact if additional assistance is needed?

 

Faculty should contact their respective department coordinator/designated staff member for initial assistance related to additional work compensated using State funds.  If they cannot answer the question, they will forward the faculty member to the correct department/administrative unit that can answer the question.

 

Who do department coordinators/designated staff members contact if they have questions?

 

If the question is in regards to the stipend for non-faculty work compensated for $500 or less, contact Payroll Services at extension 2521. 

 

If the question is in regards to the Quick Hire process, contact Melvin Alegado at extension 5346.

Faculty Special Consultant Stipend Form

The Faculty Special Consultant Stipend Form is used to process stipend payments for additional faculty work $500 or less. This form is available at My WorkPlace in Titan Online.

Quick Hire Process

The Quick Hire process is used to process payments for additional faculty work more than $500.  A link to the Quick Hire process is available at:  http://hr.fullerton.edu/employmentsrvcs/StaffSpecialHiring.php

Additional Work Compensated Using Funds Administered by ASC or Philanthropic Foundation

Overview

For all additional work by faculty compensated with funds administered by the ASC or the Philanthropic Foundation, the ASC will appoint and pay faculty members using a modified version of the SCPR system. Such work is not tracked as part of additional faculty work or subject to the concurrent appointment restriction. However, this work is subject to the 125% restriction.

 

ASC and Philanthropic Foundation compensated work will continue to use the SCPR system to appoint faculty, schedule the work, and certify its completion. The updated version of the SCPR system will allow appointments up to 120 days retroactively. Faculty who work on ASC and Philanthropic projects will be hired and paid by the ASC.

 

For additional work for faculty compensated using funds administered by the ASC or the Philanthropic Foundation, the method for calculating the rate of pay embedded in the updated SCPR system is the same as the calculation used in the former SCPR system.

Additional Work FAQ

What steps must faculty take before beginning to work on an appointment for additional faculty work compensated using funds administered by the ASC or the Philanthropic Foundation?

 

The Principal Investigator or Project Director of the project funding the work must submit an ASC Personnel Transaction Report to ASC Human Resources. The work flow for the new SCPR system will remain the same as before: (1) the ASC administrator creates a pay commitment if the additional work is compensated using funds administered by the ASC; the designated staff member creates the pay commitment if the additional work is compensated using funds administered by the Philanthropic Foundation; (2) the PI/PD selects faculty consultants; (3) the respective Dean approves the faculty member to work; and (4) the ASC/PF administrator encumbers the payment against the ASC/PF account. Here is the complete workflow:

non state funds

 

Faculty will need to schedule work days when notified by email. After the scheduled days have passed, faculty will need to sign in to the SCPR to certify days worked. 

 

 

Why are the payroll deductions for faculty paid by the ASC higher than the faculty member’s State payroll deductions? 

 

The ASC is a private employer with a different Tax Identification Number from the University and is subject to Federal and State of California labor and tax laws. It must withhold FICA (Social Security and Medicare) taxes and State Disability Insurance premiums from employee wages.

   You can use 11% as an estimate of the  employer-paid  payroll taxes charged for faculty additional pay through the ASC:

 

·         FICA taxes: 7.65%

·         State Unemployment Insurance: 0.5%

·          Workers’ Compensation: multiple rates depending on the type of work performed

 

How will faculty be paid? 

 

The ASC issues checks every two weeks. Faculty will have the option to receive their pay by paper check or by Direct Deposit after submitting their bank information to the ASC. The ASC will mail paychecks not picked up at its office in Titan Hall the day before the subsequent payday.

 

Do faculty performing additional work using funds from a grant administered by the ASC or the Philanthropic Foundation first have to be verified/sign in as an ASC employee?

 

Because faculty must become employees of the ASC before they can receive payment for additional work compensated using grants administered by the ASC or the Philanthropic Foundation, they must sign-in with the ASC, complete a background check, and certify with the ASC that they are eligible to work in the United States. Being a separate employer, federal law requires the ASC to maintain its own hiring records separate from the University.

The scope of the background check required by the ASC and performed by Accurate is limited to the following:

(a) a national address locater based on your social security number (SSN trace),

(b) a 7-year criminal search in each county where you have lived based on the SSN trace, and

(c) a review of the National Criminal Database (National Sex Offender Database). 

 

What role do department coordinators/designated staff members play in processing additional work compensated using ASC or Philanthropic Foundation funds?

 

The ASC administrator creates a pay commitment if the additional work is compensated using funds administered by the ASC; the designated staff member creates the pay commitment if the additional work is compensated using funds administered by the Philanthropic Foundation.  The Dean or other higher level SCPR Approver still must review the faculty members selected by the SCPR Project Director for additional work.

 

Do faculty performing additional work using funds from a grant administered by the ASC or the Philanthropic Foundation have to schedule and certify time for additional work compensated using ASC or Philanthropic Funds?

 

Yes. The process for scheduling and certifying time embedded in the updated SCPR system is the same as the process used in the former SCPR system.

 

Will the changes to the appointment and payment processing for additional faculty work compensated using funds administered by the ASC or the Philanthropic Foundation impact how much additional work faculty can assume? 

 

No.  Faculty still must comply with the 125% restriction.

 

Who pays for the background check and/or the Live Scan?

 

ASC will seek reimbursement for these costs ($18 for a background check and $32 for a Live Scan) from the grant account funding the salary.

 

Who do faculty reach out to if additional assistance is needed?

 

Direct initial questions related to the payment of additional work compensated by the ASC or Philanthropic Foundation to the following people:

 

* ASC-funded work: Contact the ASC sponsored programs administrator assigned to your department.

 

* Faculty need to submit paperwork to the ASC prior to their first payment by ASC payroll. Contact ASC Human Resources about this requirement and remember to mention you will be receiving “faculty additional pay.”

 

* Philanthropic Foundation-funded work: Contact your department’s staff member who administers its Philanthropic Foundation accounts and creates pay commitments in the Special Consultant Payment Request system (the SCPR).

 

Please contact Nathan Van Diggele in the Provost’s Office at extension 4890 with questions about the 125% restriction or calculation.

SCPR Application

The SCPR Application is used to create appointments for additional faculty funded through ASC or the Philanthropic Foundation and is available at: https://hr.fullerton.edu/SCPR/Login.aspx?ReturnUrl=%2fSCPR%2f

Additional Pay Maximums

 Coming soon.  For questions, please contact Nathan Van Diggele in the Provost’s Office at extension 4890.

Contact Information

  • For questions concerning additional faculty work by full-time and part-time faculty, please contact Academic Talent Management at extension 4989.
  • For questions concerning the stipend process for non-faculty work conducted by faculty, please contact Payroll Services at extension 2521.
  • For questions concerning the Quick Hire process, please contact Melvin Alegado at extension 5346.
  • For questions concerning additional work by faculty compensated with ASC funds, please contact Charles Greenwood at extension 4102.
  • For questions concerning additional work by faculty compensated with Philanthropic funds, please call Susan Cervantes at x4420 or email foundation@fullerton.edu.
  • For questions concerning the 125% restriction on additional work by faculty, please contact Nathan Van Diggele in the Provost’s Office at extension 4890.
  • For questions for those currently on H1B or have other employment authorization issued by USCIS, please contact Shannon Ledoux at x2255.