Academic Appointments

HRDI handles all Academic Appointments for CSUF

All faculty appointments and ASE are processed through Human Resources, Diversity & Inclusion. HRDI also handles administrative appointments such as Department Chair, Coordinator and some MPP level appointments.


Faculty

Tenure-Track Faculty Appointments

Tenure Track Required Hiring Documentation

  • Three Letters of Recommendation
  • Dean's Recommendation
  • Chair's Recommendation
  • Search Committee Recommendation
  • Diversity and Equity Process Summary
  • Curriculum Vitae
  • CSU 1 Form
  • Transcripts
  • Degree and Background Check: Release and Authorization Form
  • Position Posting

Tenure Track Conversion (after completion of Doctorate)

  • Official Transcripts-Usually mailed directly to FAR from faculty's degree granting university

Tenure Track with Service Credits Required Hiring Documents

All documentation listed under the Tenure Track checklist plus documentation covering the service credit period.

Determining the Service Credit Period:
1 Year: Fall of AY prior to hire date plus courses currently being taught
2 Year: Fall 2011 (or equivalent quarters) plus courses currently being taught and full previous AY (i.e. for a Fall 2013 hires, docs would cover 2011-12, Fall 2012 and Spring 2013)


Please note that:
Scholarly or creative accomplishments must include:

  • Copies of publication, date published (or end product an appropriate) and peer reviews
  • List of work in progress
  • Teaching/student evaluation data for period of service credit and a list of courses currently being taught

Lecturer

  • Full-time temporary academic appointments have a workload of 15 weighted teaching units (WTU). Note: "temporary faculty" includes both full and part-time faculty.
  • Part-time temporary academic appointments have a workload of less than 15 weighted teaching units (WTU).
  • Lecturers are expected to be available to their students for one office hour for each 3 WTU's of instruction (workload is not measured in units, but for the purpose of part-time appointments. WTU is used to determine time base).
  • Full-time lecturer appointments are unconditional. Part-time lecturer appointments are conditional and may be cancelled prior to the third class meeting. (Ref CBA Article 12PDF File Opens in new window )

Lecturer Faculty - Three Year Entitlement Appointments

  • Temporary faculty (excluding coaches) possessing six or more years of prior consecutive service on that campus will be offered a three-year temporary appointment.
  • Temporary faculty holding a three-year appointment will have the expectation of appointment to subsequent three-year appointments except in instances of documented unsatisfactory performance or serious conduct problems.
  • One semester is equivalent to one year of service.
  • Three-year appointments will be issued for employment in each department where the temporary faculty member has established eligibility. (Ref CBA Article 12PDF File Opens in new window )

Lecturer Faculty - One Year Similar Assignment

Faculty who are appointed during the previous fall and spring semesters and who are offered an appointment the following fall in the same department (rather than a one-semester appointment at the same or higher time base and same or higher salary rate) must receive an academic year appointment.

(Ref CBA Article 12)PDF File Opens in new window

Required Hiring Documentation

Review the "Appointment for 1 Year or Less" flowchart to determine the correct Documentation  or jump to the appropriate documentation schedule below:

Required Hiring Documentation for Part-Time Faculty

  • CSU-1 Form
  • Transcripts
  • 3 Letters of Recommendation
  • Degree and Background Check: Release and Authorization Form
  • Missing Documentation (only include this form if any of the above documentation is missing)

Substitute Faculty Appointments

Required Hiring Documentation for Substitute Faculty Appointments

Substitute Faculty Appointment for Short Duration Form


Substitute Faculty Appointment for Short Duration Time sheet

Types of Substitution

It is sometimes necessary for departments to temporarily replace faculty who, because of illness or other causes, are unable to meet their assigned instructional duties. Such substitutions are governed in part by Article 20.8 of the Unit 3 (Faculty) Collective Bargaining Agreement (CBA)PDF File Opens in new window . There are three types of substitutions:


Voluntary Substitution

The CBA at Article 20.8 allows faculty to substitute for colleagues for periods of short duration on a voluntary basis, and this practice is often used when the absence entails only a limited number of classes and involves modest amounts of preparation for the faculty member doing the substituting. The CBA requires prior approval of the department chair for such arrangements.


Substitutes for Short Duration (20 or fewer days)

Because the University currently receives no separate allocation to pay for substitutes, funds for this purpose are normally drawn from part-time faculty blanket funds in the department and college in which the substitute is hired. For substitutions of short duration (the CBA refers to 20 or fewer days), faculty are to be compensated at the hourly rate on the current salary schedule for class code 2356.


Substitutes or Replacements for more than 20 Days

Substitutes for periods in excess of 20 days, the CBA states that compensation is to be in the form of a workload reduction, given as soon as is practicable (e.g., a faculty member who substituted for a colleague for most of the semester in a 3-unit class might be given a 3-unit reduction in workload the following semester). In the event the substitute is not returning, compensation would be required at the time of separation.

Replacements

If the use of substitutes compensated by workload reduction is not possible, it may be necessary to appoint a replacement faculty member, using the campus procedures for hiring temporary (part-time or full-time) faculty. Compensation will be based on weighted teaching units, using the salary schedule for class code 2358. If such an appointment is contemplated, consult Faculty Affairs and Records regarding procedures for a full-time replacement or the College Dean's office regarding a part-time replacement.

Steps to Appoint a Substitute

  1. If your department does not have a blanket CMS position number for substitute faculty you will need to work with the budget staff member in your college to obtain one before filling out and submitting the form. If you already have a blanket position number, proceed to Step 2.
  2. Fill out Substitute Faculty Appointment for Short Duration form.
  3. Obtain the Department Chair and College Dean's signatures.
  4. Forward the form along with the Teaching Schedule of the faculty that is going on leave to Faculty Affairs and Records. FAR will review the form and obtain the VPAA's signature.
  5. FAR will notify the department that the appointment is ready to be picked up.
  6. Department can then have the substitute faculty member sign the appointment offer and process the form per their department guidelines/procedures. The original form can then be sent to Payroll along with the time sheet for actual hours worked.

Unit 11

Graduate Assistants, Teaching Associates and Instructional Student Assistants positions are governed under the Unit 11 Collective Bargaining AgreementPDF File Opens in new window . Only appropriately qualified students may be hired into the above classifications. Each College and individual departments maintain a listing of open hire positions on their websites. "Open hire" positions are positions available for currently enrolled or admitted students which were not previously committed to a student at the time of admission or under an existing advising relationship with a faculty member. Please see the Career CenterOpens in new window website for Unit 11 job postings on campus.


Summary of Unit 11 Bargaining Unit Positions Hired for the Academic Year

"By April 1st of each year, the University shall post a summary of bargaining unit positions by department or hiring unit and classification that were filled in that academic year." - Article 2.2, Unit 11 CBA


2016-2017 SummaryPDF File Opens in new window

Graduate Assistants

Under immediate supervision, the Graduate Assistant assists a regular faculty member or the teaching staff with various professional and technical duties associated generally with the subjects or programs in which the assistant is doing graduate work. This work should not take precedence over the successful completion of the graduate degree program by the student in a timely manner. Prior to hiring, department/program should consult the Unit 11 CBA as well as Minimum Classification and Qualification Standards PDF File Opens in new window to ensure hiring in the correct job code.


Graduate students must be hired into either of the following class codes:


• 2325 - Graduate Assistants, Monthly (and Summer)


• 2355 - Graduate Assistants, Academic Year

Teaching Associates

The Teaching Associate classification provides currently enrolled or admitted CSU graduate students with part-time employment offering practical teaching experience in fields related to their advanced study. They teach university courses and may also assist faculty or teaching staff with various professional and technical activities. Work assignments are closely associated with their program of study or the academic department in which they are enrolled.


Range A represents the salary range for CSU graduate students who (1) are currently enrolled or admitted to master's degree programs and (2) usually teach credit-bearing courses. Range B represents the salary range for CSU graduate students who (1) are currently enrolled or admitted to doctoral degree programs, or hold a doctorate, and (2) usually teach credit-bearing courses.


Prior to hiring, department/program should consult the Unit 11 CBA as well as Minimum Classification and QualificationPDF File Opens in new window Standards to ensure hiring in the correct job code.


Teaching Associates must be hired into the following class codes:


• 2354 - Teaching Associates, Academic Year


• 2353 - Teaching Associates, 12-Month


• 2324 - Teaching Associates, Summer Term

Instructional Student Assistants

Under supervision, Instructional Student Assistants in this classification perform teaching, grading or tutoring duties for the majority of work hours in a given appointment in a given academic department or equivalent administrative unit over the course of an academic term. Assignments are made by academic department or equivalent administrative unit by a specific supervisor at a CSU campus.


Incumbents in this classification work part-time (typically 20 hours per week) during academic periods and may work full-time during academic break periods. Incumbents may have concurrent assignments in other Student Assistant classifications as long as the maximum hours are not exceeded.


Prior to hiring, department/program should consult the Unit 11 CBA as well as Minimum Classification and Qualification Standards to ensure hiring in the correct job code.


Instructional Student Assistants must be hired into the following class codes:


• 1150 - Instructional Student Assistant (range of hours)


• 1151 - Instructional Student Assistant (On-campus work study)

Administrative

  • Chair/Director Appointment Form

FERP, PRTB, and Emeritus

Faculty Early Retirement Program (FERP)
Eligible tenured faculty who have reached the age of 55 may elect to participate in the Faculty Early Retirement Program (FERP). This program allows participants to be granted a service retirement and continue to be employed full-time for one semester in the academic year or to be employed half-time both semesters in the academic year. Article 29 of the Faculty Collective Bargaining Agreement for additional information.

 

The current collective bargaining agreement between the California State University and the California Faculty Association provides in Article 29.1 that eligible tenured faculty members who have reached the age of 55, “the normal retirement age”, may participate in the FERP. However, effective January 1, 2011, CalPERS, state and federal law placed additional restrictions on “the normal retirement age” which increased the age at which the 2% retirement formula would apply from 55 to 60 for those hired between January 1, 2011 and December 31, 2012 and age 62 for those hired after January 1, 2013. 

FERP age requirements

*Based on the Public Employer's Pension Reform Act (PEPRA)


Pre-Retirement Reduction in Time Base (PRTB)
Pre-Retirement Reduction in Time Base (PRTB) is a program that allows eligible faculty to work less than full- 30 time for up to five years prior to retirement while continuing to accrue full service credit toward retirement. Eligible faculty members must be tenured and employed in the Cal State University (CSU) for at least 10 years full-time with the five years immediately preceding PRTB having been continuous full-time employment, and must meet the age requirement of 55 years of age through 64 years of age (63 years if a member of the State Teachers’ Retirement System) at time of request.


For further information on these programs, contact HRDI at 657-278-2425.

Processing Resources, Charts and Calculators