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Approving Official

The role listed below is responsible for handling personnel information and transactions and therefore should ensure strict confidentiality and care.

The Role of the Approving Official for Absence and Additional Time Worked Form 634 and the Attendance Certification Report:

  1. Each designated Approving Official is responsible for seeing that employees comply with the regulations governing absence from work.

  2. An employee may be required to provide a physician's statement or other appropriate verification for absences after three (3) consecutive days charged to sick leave.

  3. Approving Officials are responsible for promptly reviewing and signing the employee's absence report and forwarding it to the timekeeper.

  4. Review attendance submitted by employees on Form 634 and the summary of all employees' attendance on the Attendance Certification Report (FULLA003).

  5. Ensure accurate and complete reporting based on appropriate internal controls and procedures.

  6. Approving Official is responsible for ensuring that time used does not exceed available leave credits at the time the leave is taken.

  7. The approver of the Attendance Certification Report must be an appropriate administrator (MPP) or equivalent (e.g. Department Chair).